The truth about backup data vs an online server backup

by Dec 1, 2015Business Continuity

Online server backup may cost less than you think.

Every business needs a system for backing up their data. Most businesses realize that from the beginning and implement their own backup system. However, many don’t realize how much this type of system costs them. You might be surprised to find out how much more you’re spending to back up your own data instead of using an online server backup system. Let’s do the math.

Equipment and maintenance

One of the biggest expenses of keeping your own backups is maintaining your equipment. Of course, in-house backups will require servers for storage, and you’ll need some sort of software to run the actual backups and take care of the files stored. But don’t forget all of the little things you need, like cabling. Also, consider the cost of the room where you store this equipment. In some situations, office space may even be priceless, but do your best to calculate a worth for the space. Also, remember to include the cost of maintaining the system. You’ll have to buy parts now and then, and every so often you’ll have to replace entire servers.


It’s easy to forget the cost of your employees if taking care of your backup system is only part of what they do. But if they spend any amount of time working with your backup system, that’s time they aren’t doing anything else, and that’s an expense. Make sure that you count your staff’s time working on your backup system as an expense.


Every technological system has problems, and data backup isn’t an exception. While an online server backup system generally experiences much less problems and comes with its own staff to perform maintenance, an in-house system does not run so smoothly. A problem in this case could be as simple as a power failure or as serious as a natural disaster. Either way, it will definitely cost you a lot of work hours, and will likely cost you a lot of money for repairs as well. This cost is much more difficult to calculate, because it fluctuates so much, but  it’s still a cost and it is important to consider it along with everything else.

If you’re like most companies, you’re realizing that your backup system is costing you a lot more than you thought. It may be time to try another approach. If you’re interested in exploring other options, consider online server backup.

If you are looking to lower your IT costs, contact us--we can help.

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Dale Shulmistra is a Business Continuity Specialist at Invenio IT, responsible for shaping the company’s technology initiatives -- selecting, designing, implementing & supporting business continuity solutions to bolster client operational efficiencies and eliminate downtime.

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