A data backup strategy is important, even for small businesses

by | Oct 15, 2014 | Business Continuity, General Tech

 Don’t be fooled into thinking you don’t need a data backup strategy!

As the price of virtual memory has gone down, and the demand for a reliable way to safeguard that memory has increased, a consistent, secure, and most importantly accessible data backup strategy has become a significant part of any successful small business model.

You may think, “we don’t really track enough data to need backups” or “we can manage just fine with manual processes”—and this might be true, if everything always goes perfectly. But in the unpredictable world of small business, affordable contingency plans are a MUST. Insuring a physical structure is always part of these contingency plans, a feasible data backup strategy should be no different.

Imagine if you were running a small restaurant, and the front door suddenly stopped working. Without warning. If you didn’t have another way to get customers into your business, and a reliable contractor to fix that door, your revenue would be impacted dramatically. That example may sound far-fetched, but in a world increasingly reliant on information stored, processed and exchanged via electronic mediums, that’s exactly what can happen if your company suddenly loses data. If your webpage stops functioning because of unforeseen data loss, the door might as well be closed, because that’s the way it looks to the customer. If you lose your inventory data and can’t place shipment orders, if you can’t process payroll, if you can’t track payments, you might as well close the door yourself. You need a plan.

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Unlike broad-based insurance for physical structures, a data backup strategy needs to be customized for a specific client’s needs—and this is where we shine. We’ll work with you to develop the best plan to keep your business going when virtual disaster strikes, and be there to help you implement it should the unthinkable occur. We will help you implement all the key aspects of a solid backup plan including:

  • How often to backup your data
  • The proper level of protection and encryption
  • Whom to notify in the event of data loss or threat
  • Where and when to store physical backups
  • A routine of testing your backup safeguards
  • A thorough write-up of your backup procedure that is regularly reviewed by (and makes sense to) your key staff

Like any good strategy, a data backup strategy does not have to be overly complicated or needlessly expensive. It just has to work when you need it to. Keep the door to your business open, and contact us today!

Dale Shulmistra is a Business Continuity Specialist at Invenio IT, responsible for shaping the company’s technology initiatives -- selecting, designing, implementing & supporting business continuity solutions to bolster client operational efficiencies and eliminate downtime.