Law firm needs for IT are unique and need immediate care

by | Jan 20, 2016 | Business Continuity

Law firm needs for IT can be demanding.

As attorneys, you’re committed to providing your clients with the best legal advice and service possible. In order to do so, you recognize that in the  world of law, time stops for no one. Court dates are appointed, not chosen.  Contracts have deadlines. Client meetings are a must. Any type of power outage, therefore, is a huge threat. As a lawyer, you have a finite amount of time to build your case, gather materials, research, etc. Should an outage strike your firm as a result of a natural (or most likely man made)  disaster during your last few days before court, it could be  detrimental to the outcome of a case. That said, law firm needs for IT can be demanding.

Law firm needs for IT are changing. As of 2015, more law firms are going paperless, investing in practice management software, and moving to the cloud. Close to 90% of all  documents produced in law firms are now ‘born digitally’ as well.

With technology on the rise, law firms can be more productive and achieve  faster results, but there are also potential pitfalls when client data is digital.  Like any other business, law firms are vulnerable to fire, flood, severe  weather, power surges or any other calamity including accidental or malicious deletions that could take systems off-line and/or wipe out your valuable client  data. In addition to these potential threats, there’s the “human factor” where  Larry the lawyer accidentally opens that seemingly innocent email attachment inflicting the latest malware. When it comes to law firm needs for IT, there are higher stakes.

While backup practices have become common in law firms, not everyone is  doing everything they can to protect critical data at their organizations. There’s often a misconception that data is safe if backed up once a day, but this  outdated practice is no longer sufficient for several reasons:

  • If you forget to perform your backup or the backup process fails, you’re not protected.
  • If you only back up your files once a day, you’re still vulnerable to the loss of an entire day’s work.
  • If you don’t properly validate your backup files, you could be in for a very unpleasant surprise when you actually try to use those files to restore your practice’s operations.
  • If you only back up your files on-site, you could lose them too—leaving you with no way to serve your clients.

There are Special Law Firm Needs for IT

In an article by Attorney at Law Magazine, the cost of network downtime was calculated for a firm operating on billable hours. For example, if a firm with 25  employees who bill at $200 per hour each lose one hour of uptime per month,  that’s $60,000 a year on lost opportunity. Here are some tips to help your firm  avoid costly downtime:

  • Outsource your firm’s IT needs to an expert who has experience in the legal industry, they’ll understand the importance of billable hours.
  • Don’t sacrifice quality to save money when purchasing hardware. It will benefit you to have strong technology in the long-run.
  • Perform timely hardware and software updates, maintenance and backups.
  • Establish, review and maintain system security of all practice technology.

Any firm that has not recently re-assessed its backup and disaster recovery  procedures should therefore do so in order to conform to these industry-standard best practices.

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The Better Way: Business Continuity

Business continuity is a complete solution for backup and disaster  recovery. A true business continuity solution will protect your data across on-premises and cloud-based IT environments. Whether your data is living on servers, or in SaaS applications, it is backed up. Business continuity goes a step further and offers you the ability to restore your data. This part is referred to as disaster recovery.

Whether it be a natural disaster, or man-made, a strong solution will have you up and running in just minutes or seconds. Solutions that implement hybrid cloud backup can guarantee you quicker restore time as well. Why? Local  backups are great to keep data stored on local devices, but if something  happens to that device, then what? The hybrid cloud backup model takes an initial backup on a local device, and then replicates those backups to  cloud servers. Cloud-only solutions are also not as reliable on their own due  to bandwidth issues. A hybrid model works to alleviate the vulnerabilities by implementing both processes to fill in the gaps.

Invenio IT Understands the Law Firm needs for IT

Invenio IT offers a superior solution for safeguarding the day-to-day  wellness of your practice. Automatically backing up both your practice data  and your server/application configuration files for you continuously throughout  the day—storing them on both a device in your office and in the cloud.

Invenio IT also continuously validates the integrity of your data and  configuration files to ensure your backups are functional and have not been corrupted by a virus or other malware.

In the event that your office experiences a hardware failure, extreme weather  event, or any other calamity, the solutions deployed by Invenio IT will help by enabling you to keep running your practice from either your local backup  device or your cloud files.

Advantages of Invenio IT support include:

  • All backups are performed automatically and reliably for you.
  • You can have full confidence in your ability to recover from any sort disaster.
  • You can restore your practice operations quickly with a single phone.

Have confidence that your practice is protected against any outage resulting  from a disaster. You won’t have to worry about the potential financial  consequences of such a disaster—and neither will your clients.

It’s time to safeguard the credibility of your practice the same way you  safeguard the credibility of your clients. Contact us for a free assessment, no-obligation assessment of your practice’s  backup and recovery needs.

Tracy Rock is the Director of Marketing at Invenio IT. Tracy is responsible for all media-related initiatives as well as external communications—including, branding, public relations, promotions, advertising and social media. She is one busy lady and we are lucky to have her!

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