Save Files Online: What to Look for in Cloud Storage Service

by | Nov 26, 2014 | Business Continuity, Cloud & Hosting

Save files online safely and securely

Today, most individuals and businesses store their data on either personal computers or computer networks. When your vital computer data is stolen, infected with a virus or damaged, you want to be able to still have your documents and photos. That’s why it’s critical to save files online by using an online cloud storage service. Here are some important features to consider when searching for the right service.

Security Features

Before signing up for a particular cloud storage service, ask about security features. For example, does a service provide password protection, file encryption and authentication, so your data stays safe?

If you’re part of a computer network at work, ask about tracking services in case there’s a security breach. What’s more, be sure it locks out former employees once they’ve left a company or have been fired. Another feature is make sure your online storage service has is 2-factor authentication.

Technical Support

Your online storage service should provide quality technical support. It’s best to have one that offers 24/7 technical support to their customers. Ask a potential cloud service if it has chat support or a service hotline and how often it’s available.

File Archiving

File archiving is an important feature in a cloud service. Not having it means your older files can be deleted and replace with new ones. When you have a service that archives old files, you can rest assured that a copy of each old file is preserved, regardless of the amount of of them.

Automatic Backup Feature

An automatic backup service lets you configure your backup tasks at a preset date and time. This alleviates you having to worry about copying your information to your online account. Even when shutting down your computer while backing up your computer, the backup job resumes once you power your computer back on.

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Considerations and Warnings

  • Realize that weak passwords are subject to hacking. If your cloud storage service entails using a password to get to your data, be sure your password to hard to hack. Also, make sure you change it often, so it’s less likely to be stolen.
  • Cloud services should be user friendly.
  • Ask about storage space. Good services should have unlimited storage space.
  • When you have remote access, you can get to your stored files using any type of computer. This feature is particularly handy if you travel a lot either for personal pleasure or for business reasons.

Don’t take a chance on losing your valuable computer data. Rather than being a question of when your computer will crash, it’s a question of when. You should be looking to save files online. For all your online file storage needs, please contact us.

Dale Shulmistra is a Business Continuity Specialist at Invenio IT, responsible for shaping the company’s technology initiatives -- selecting, designing, implementing & supporting business continuity solutions to bolster client operational efficiencies and eliminate downtime.