A disaster recovery plan example for everyone to follow

by | Oct 9, 2014 | Business Continuity, Cloud & Hosting

Everyone can benefit from a disaster recovery plan example

The time to start your disaster recovery plan is before you lose vital data. Once the data is gone, it is too late to find out that your data backup plans are inadequate or that vital information was lost in the disaster. The first section of your disaster recovery plan is a checklist of tasks that should be done regularly to make sure you will have the information you need to get your business up and running as soon as possible after the disaster. The following check list is a disaster recovery plan example of what you should be doing:

Verify that all computer files are backed up regularly and stored off-site. Click disaster recovery plan example for information on backups and data security.

  • Run drills to make sure that staff knows what to do in case of fire, earthquake, insurrection and other possible disasters.
  • Check that the emergency contacts information listed in the next section is accurate and up to date.
  • Have a plan for setting up a remote site for the business. Be sure that the remote site has the power, water and data connections needed for your business.

Some information needs to be readily available to company officers in the interval during and immediately after the emergency. First all, you should have building maps showing emergency responders where gas, water and electrical shut-off valves are located. As an occupant of the building, you may be the first one to notice the emergency, have contact information for emergency services such as fire, police, building maintenance and security so you can call in the services your need. Your employees and their families will need to know what is going on. Be sure you have contact information for employees including cell phone numbers and in case of emergency contacts. After you have dealt with the emergency, you are going to need access to the resources you have protected. Be sure you know the passwords, keys and locations of offsite storage for data and records. Doing business means having access to business resources. To make sure you can do business, have all your banking and insurance information handy.

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Depending on the nature of the disaster you will have to get your current office running again or set up in a new location. The tasks for getting the current office running include:

  • Get sign off from emergency personnel that the facility is safe to occupy.
  • Contact staff and set up a schedule for who needs to come in and when to get operations running.
  • Test equipment for proper function.
  • Access backups and restore any missing data.
  • Get a message out to partners, clients, and staff to let them know what they can expect as you recover.

The tasks for getting a new location running include:

  • Verify that the alternate site is ready for you.
  • Let staff know that you are moving to the alternate site.
  • Get vital equipment installed at the site.
  • Access backups and restore needed data.
  • Get a message out to partners, clients and staff to let them know what they can expect as you recover.

The nature of disasters is that they can be unpredictable. You will have to invent solutions to specific problems that could not be anticipated by a general recovery plan. By using the example above, you can make sure that you have covered the most vital tasks in preparing for and recovering from any disaster. If you have any questions about disaster recovery plan example or how to safeguard your data send an email to contact us.

Dale Shulmistra is a Business Continuity Specialist at Invenio IT, responsible for shaping the company’s technology initiatives -- selecting, designing, implementing & supporting business continuity solutions to bolster client operational efficiencies and eliminate downtime.