Data Backup Solutions for Small Businesses are Important

by | Feb 14, 2013 | Business Continuity

Backup Solutions for Small Businesses Will Pay Their Weight in Gold

Many companies and employees rely on computers to store data and interpret and analyze the underlying contents. Those who rely on data for their work, from statisticians to industrial data companies, however, rely more directly on safe-keeping their data than most other people. Some companies and individuals build their entire careers on accumulating and interpreting data. This isn’t just a tactic like marketing or economic analysis — this is the actual work, itself.

Now that data is more often stored on hard disks than on sheets of paper in binders, hardware failures can create profound losses for academics and those who rely on data for their business. It can even create legal problems if researchers or companies have financial and legal obligations to share data and results of research with financing agents and funding sources.

Many companies don’t realize that investors or shareholders might actually have a right to some of their company’s data. As such, it’s vital that companies relying on data for income generation keep multiple copies of their data and create data backup and recovery plans for their research.

Often times, IT departments either at institutions or specialists hired as individual data managers will help manage the issues regarding data backup. This isn’t always the case, however, and many companies are often left to their own devices in terms of creating multiple copies of important original data on a regular basis. Especially for data that is being analyzed and interpreted and isn’t ready to go into long-term storage, sometimes personal data backup can be overlooked. The best data backup solutions for small business might not always be apparent.

There are three key points to remember when considering the most important issues for Backup Solutions for Small Businesses:

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1. Back up data regularly. Some software will allow you to schedule automatic backups. If you run a company with many employees, consider making a rule that each person backs up his or her own data once a week.

2. Keep data in separate buildings. It doesn’t matter if the secondary data storage site is at the company, itself, or at someone’s home. It could even be stored in the cloud with online storage services. Wherever you choose to store your data backup, make sure it’s not simply on a second computer in the same room. If there’s a fire in the building, your backup won’t do you any good.

3. Consider more than just one copy. Sometimes hard disks go bad. Sometimes even a second hard disk can go bad. The more copies you have, the more likely you are to avoid data loss. Some people address this by creating arrays and writing data backups to multiple hard drives in the same computer, but remember to always keep at least one copy in a separate physical location.

When your whole career depends on keeping your data, backing up hard disks on a regular basis can save years of work and hundreds of thousands of dollars. Contact us today for backup solutions for small business suggestions about how to safe-keep your data.

Dale Shulmistra is a Business Continuity Specialist at Invenio IT, responsible for shaping the company’s technology initiatives -- selecting, designing, implementing & supporting business continuity solutions to bolster client operational efficiencies and eliminate downtime.