Make Sure You Learn Backup Best Practices Today

by | Jul 12, 2013 | Business Continuity

Do you struggle with backup best practices and choosing what data to backup?

Many cloud storage services allow users to backup more information then they could using traditional backup methods. But even if someone or a company decides to use cloud storage, there is an incentive to limit the amount of data stored; storing more data may be more expensive, and in the case of disaster recovery, users may not want to sift through all the data and information to find the files they need. So while users are encouraged to backup everything that is important, backup best practices dictate there is no need to backup data that can be easily replaced.

recent TechTarget article discusses backup best practices of why users should know what they’re backing up when they backup their data for the first time. According to the article, not all of the information on one’s computer is necessary, and the amount of data stored can be reduced if users first determine what should be backed up:

“As much as 70% of data currently occupying the hard disk of the average PC, notebook or small server consists of rarely-if-ever accessed files. On average, about 40% of this inert data is important, but never accessed. Segregating that data out for less-frequent backup and practicing common-sense data hygiene to minimize the other 30% can go a long way toward reducing the amount of data to be backed up to a more manageable size.”

As part of your backup best practices, it’s advisable to sift through data and identify files which are regularly used, and which files have never used. Many files that were already on the computer do not need to be backed up because in the case of a disaster, the computer may automatically restore important files. Generally, files that have been created or customized should be backed up, but other files may not need to be because they can never be accessed anyway. This decision is ultimately up to the user, so one must take caution when deciding not to backup data.

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If you’re interested in discussing your backup best practices or would like assistance in deciding which files to backup, contact us.

Dale Shulmistra is a Business Continuity Specialist at Invenio IT, responsible for shaping the company’s technology initiatives -- selecting, designing, implementing & supporting business continuity solutions to bolster client operational efficiencies and eliminate downtime.