4 Helpful Tips to Build an Effective Recovery Plan

by | Jul 22, 2013 | Business Continuity

An effective recovery plan must be created to ensure your business survives a natural disaster

The importance of having an effective recovery plan, whether it is from a large natural disaster or a smaller localized problem, is vital for every business. Here are 4 tips to help create an effective recovery plan that will ensure your business is able to continue to function and return to business as usual as quickly as possible.

1) Data Backup & Recovery Plan. Without exception, every business has data they need to backup and protect in the event of an emergency. This could be as simple as employee data and payroll records or as complex as multiple databases across multiple sites. Regardless of the amount of data, every business needs to have a backup plan that can be quickly implemented. Recently, the option of keeping information in the cloud has helped many businesses create backups quickly and easily. It is important to test the backup before an emergency occurs so that changes can be made to ensure the data is saved in an actual emergency.

2) Consider Personal Impact. It doesn’t matter how good the data backup & recovery plan is if the employees can’t get to the office to do the work. A recovery plan should take into account the ability of employees to come into the office, or to an alternative location as needed. It is just as important to plan how to help employees take care of their families during a disaster as it is to plan how to take care of the business. Consider all options including:

  • Counseling as needed
  • Moving/ rebuilding
  • Alternative short term housing
  • Health care
  • Child care

3) Communication with Employees
Many businesses that have offices in northern climates have a communication plan in case the office must close due to bad weather. There may be a local news channel employees are directed to check or even a phone number to call with a recorded message. Expand on this plan to ensure proper communication during a natural disaster. Include alternative methods of communication in case one of the normal methods is overwhelmed, such as cell phone services.

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4) Consider the Big Picture
A natural disaster can have far reaching impacts that last for weeks or even months. It is important to understand how these can affect not only the business, but suppliers, vendors and employees. A lack of electricity for a couple of hours can be overcome. No electricity for days is more difficult to deal with and if that is extended over weeks, the problems for everyone just grow. Electrical lines, water, food and other basic necessities can become scarce quickly in the event of a natural disaster. A company must plan on how to deal with these issues in both a short and long-term event.

Any event that causes primary employees to be out or unavailable for 2 weeks or more must be planned for to ensure that the business keeps running. This could mean providing remote working options or calling in replacements from other locations in the short term.
It is vital for companies in today’s global economy to pay attention to what is happening in the rest of the world. A disaster recovery plan must be created to ensure the business survives a natural disaster in any location. Click for more information on building an effective recovery plan for your business. 

Tracy Rock is the Director of Marketing at Invenio IT. Tracy is responsible for all media-related initiatives as well as external communications—including, branding, public relations, promotions, advertising and social media. She is one busy lady and we are lucky to have her!