Managing cloud storage with 6 tips will guarantee success

by | Aug 17, 2016 | Business Continuity, Cloud & Hosting

Managing cloud storage can be easy.

For almost every business there is a real value of cloud migration. However, sometimes there are concerns with taking the step. Managing cloud storage can be made a lot less stressful if you follow these simple rules:

  1.  Know That Not All Clouds Are the Same

Choose the kind of cloud that is best for your brand’s specific needs.  Some clouds are more scalable. Some clouds are more flexible.  Choose the provider that will satisfy the most needs.  Here are some questions to ask:

  • How is support offered?  Is it 24/7/365? Do the people you’ve encountered seem happy to help?
  • Is the server in compliance with laws and regulations?  If not, fines are possible.  Make certain they are SEC, HIPPA, ITAR, or other regulations for your particular industry compliant.  Do not risk violating the law and facing fines or losing customers for failing to be in compliance?
  • What do they offer in terms of Disaster Recovery? Can they guarantee uninterrupted service or should downtime be expected if there is an issue with hardware?

2. Make Sure Your Apps Work

Migrating to the cloud doesn’t automatically mean you should remove some, or even all of the apps and programs used prior to the move.  Although it may be appealing to provide employees across the country with the same intelligence, or facilitate collaboration, not all applications should be transferred to the cloud.  Apps that have health information or client information must be kept private. Therefore, you must absolutely investigate the level of security a provider can offer. In general, you want a cloud that will require the least amount of customization as possible.  The more you have to customize to make you apps and programs work, the bigger the headache to make everything work right.

3. Investigate the Company You Choose

Part of managing cloud storage is to investigate the company in which you are sharing your company’s most valuable asset—your data.  If the cloud gets hacked, at the very least, people are going to ask you what due diligence you did before making a commitment.  For your own protection, you need to do a safety audit and ask the hard questions about hackers and deterrence prior to making a commitment.  Your reputation is on the line as much as the cloud company you choose.

4. Become Knowledgeable about the Cloud—and, You Will Make Better Choices

Prior to conducting these investigations, and prior picking a cloud provider, learn about the cloud. Make it your goal to become as knowledgeable as possible.  It is hard to be the onsite manager of something and to do it effectively if you don’t understand it.  The cloud is certainly no exception to this idea.  Learning what you can about the cloud by reading, asking peers in the industry about what they like about the provider they have and what they don’t like, can all make choosing a good provider easier, and can help make the transition easier for you and you company.

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5. Don’t Simply Dispose of Old Hardware

Don’t be the person who just throws out old hardware when you migrate to the cloud.  Find out its value or and find out about local recycling centers and do what’s best for your company, and for the environment. Just throwing hardware in landfills does no one any good, and you can make at least a small dent in the bottom line of your company if you can sell this.

6. Make the Switch Incrementally

Sometimes the IT staff will need to temper their enthusiasm for switching to the cloud and avoid making a big switch all at once. The IT folks should start the process of switching one step at a time.  That said, begin by putting old files in the cloud to create more physical space at your worksite.  Then transfer files that someone in the company will want to access fairly often, to the cloud.  Then if all goes well, transfer a bigger chunk of important information to the cloud.  The slower, incremental switch allows IT staff to see problems and learn how to solve them, and it allows those who need to access data to make the gradual adjustment.

Managing cloud storage, once the data has been switched can be just as reliable and safe as having all of your servers on site.  Just make a plan and make the transition one step at a time.  You and your organization can survive the switch. Just contact us with any questions.

Tracy Rock is the Director of Marketing at Invenio IT. Tracy is responsible for all media-related initiatives as well as external communications—including, branding, public relations, promotions, advertising and social media. She is one busy lady and we are lucky to have her!

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